Restaurant Billing System

Creating Item Details

Enter the product details (Setup menu -> Setup Item Details) with Item Code in Short Name, Item Group, which can be created in Setup Item Group Details, Price Table for the item for different types of Services (Take Away, Self Service, Table Service etc.) with tax structures. Selection of Items while billing can be based on Item Code/ Name.

• Setting Waiter Names/Table Numbers.
• Viewing Waiter/Table Sales.

Enter the Waiter details along with his short name and address (Setup->Setup Waiter Names).

Enter the Table Numbers (Setup -> Setup Table Numbers), select the Waiter name, if any assigned to that particular Table. Also the assign the effective Price table for that Table. If the type of service includes Car Service create a Table Number as Car or any name resembling that and set the corresponding Price Table. If the Waiter is not assigned to the particular table then while billing Waiter name can be selected after selecting the Table Name.

More over the Waiter wise/Table Wise Sales summary report can be obtained (Reports-> Print Sales Statements -> Sales Summary).

• Setting Card/Coupon Names
• Cash/Card/Coupon wise Sales summary

The mode of payment by the customer may be Cash/Card/Coupon. Set the Card/Coupon name (Setup -> Setup Card/Coupon Names). This gives the sales bifurcation of Cash/Card/Coupon, which makes the cashier easy to settle his cash during his shift.

• Setting Raw Material Names and Requirements
• Viewing Raw Material Consumption – This option gives the details of Raw Material consumed for the Items that has been sold for the specific period.

Set the Raw Material Names (Setup -> Setup Raw Materials Names). Then set the Raw Material Requirements for each Product (Setup -> Setup Raw Material Requirements). When this option is selected it lists out the entire Products being entered, select the Product for which the Raw Material requirement setting is to be done. A new screen will be opened in which the Raw Material name is selected and then quantity of consumption for the Batch Qty of the Product is entered with its unit.

Also the Raw Material Consumption details will be obtained for a specific period selected with cost and amount details (Reports-> View Consumption Details).

• Billing Function with KOT, Bill, Receipts

Usually the Restaurant billing system starts with KOT. When the customer gives the order to the Waiter, it will be entered as KOT, a copy of which is being printed at Kitchen. Then after ordering, when the customer asks for the bill, the Bill will be made for the items entered in the KOT. At the time of payment the Cash Receipt will be entered for the Bill. This makes the cycle closed. If Bill is not made for the KOT, that KOT becomes opened. Similarly if Receipt is not entered for the Bill, that is an Open Bill.

In Target Restaurant Billing system the above function will be performed in each counter by the cashier. In the Point of Sale Billing screen, select Prepare KOT in order to enter KOT. After selecting Prepare KOT, select the Table, Waiter details etc., then enter the quantity of the Item with Item Name. Item Name/Code can make selection of Item. After entering the details save this KOT. Once the KOT is made, it cannot be updated. If one more KOT is to be made for the same Table by the same Customer, then enter a new KOT by selecting the same Table Number. The cancelling/take back of the Item after can be entered in the KOT by specifying the quantity as negative. All the Open KOT can be viewed in the option View KOT or Shoe Open KOT in the billing screen. When the Customer asks the bill then select the option Close KOT/Make Bill and select the Table Number. Automatically the bill will be made for the Items entered in the KOT for that particular Table. At the time of Cash Receipt, select the option Cash Receipts and specify the Bill No. or select the option Show Open Bills and select the Bill No. listed from that and enter the Receipt Amount with details of Cash/Card.

• Cash Billing Function

If the above function is not followed (KOT -> Bill -> Receipt), then direct Cash Billing can be done. Select the option Cash Billing and select the type (Self Service/ Table Service/ Take Away Delivery Service). This billing function is a direct cash billing method.

• Home Delivery for Phone in Order

The Order placed by the Customer through Phone can also maintained. If an new Customer comes enter the Customer name, Telephone No. and other details in Setup -> Setup card/Coupon names -> Customer Profile. At the time of billing select the Cash Billing -> Delivery Service, immediately Customer selection screen will popup where you enter the customer telephone number. It will check the Customer in the master based on Telephone number. Selection can also be based on customer name and then bill it as usual.

• Reprint of KOT or Bill

Selecting the option Reprint KOT/Reprint Bills in Billing Screen can reprint the KOT or Bill.

• Entering Payouts/Receipts

Any Payouts/Receipts by the cashier can be entered in Payouts/Receipts in billing screen.

• Customer Refunds

Any refunds made for the Customer can be entered Payouts/Receipts -> Customer Refunds in billing screen.

• Decimal option in quantity.

While entering bill (Cash Bill) decimal can be provided in the quantity, which is the recent added feature. This helps to bill in the case if the Unit of Measurement is in Kgs, Litres etc. Inorder to set this, run CP-OPTN.GEN (Set Users and Passwords -> Right Arrow) and set the User Defined Decimal to Yes and quantity decimal to 3 and rate to 2. When ran this option this it will be effected for all quantities. If, for some Items decimal is not needed in the Quantity then in Setup Item Details, in the update Products set the decimal to zero for those Products.

• Discount options in Billing
• If standard Discounts for the Item is set, they are automatically considered while billing. To give Bill Discount at the time of billing, after the Items are entered Press Shift F4 in the quantity column and provide the Password for Authorisation. The cursor moves to the Discount column where you can provide Discount in % or if in amount, then Spcl. Discount in Amount column.
• Print Format for Billing with Decimal in quantity

The new Format id for billing with decimal in quantity is B01. Set this id in Setup Billing Options-> Press F4 in Counter Options/Parameters-> In the id column Press F3 and set the Format Id with name and Feeds.

• Closing Daily Sales

At the end of the day when sales are over and after all cashiers are logged out of the terminals the consolidated sales summary for all the counters can be printed.

After this, Close Daily Sales must be done (Options -> Close Daily Sales) which makes the counters ready for billing for the next day. With out Closing the Day it wont allow to bill for the next day. It will allow to login but with out rights for billing.

• Post Daily Sales
• It posts the Sales Information for the date range specified. Only after Closing and Posting the reports of the previous day can be viewed.
• Setup Billing Options

In the Counter Options/Parameters, pressing F3 set the parameters for the respective counters. Here the printer setting along with the print format settings are done. If these options are not set here then the options set in default parameters (Press F4) will get effective.

In the Bill Numbering Option, the bill numbering controls such as Separate Numbering for Self Service/Table Service/Take Away can be set and also the bill numbering option can be set such that whether Continue for the Year or Reset the Numbers Daily.

In the Day Closing Transfer Options set the path of the Data directory to which the Sales file is transferred on Day End Closing as ADDMMYY.MAS to the specified directory.

In the Day Closing to be done in Ctr, set the options for Day End Report. In the option for Day End Report set the Informations to be printed in the Day End Report. Also set the options such as Tax Caption to be printed, Sale type, Item selection by Name/No.

In Logout Options, set the Logout Report Options such as whether to print Denomination Slip, whether to print the Logout Report in a Slip or detailed Format.

Also here the options for default Price Table and Price Tables for different types of services can be set.